Searchable • Contextual • Onboarding
☰ Wiki sections

What is Inventory Item?

Inventory item – is a separate product which can be specified in stock.

If your company sells stock items, you can track inventory. An inventory item is a product that is purchased for resale and is tracked in Stock and on the Balance Sheet. Inventory items appear in the customer process (on sales quotes, sales orders, sales invoices, or customer credit notes) and in the supplier process (on purchase orders, purchase invoices – Supplier bills, or supplier credit notes).

The inventory items list shows quantity on hand, available stock and on sales order columns:

  • Quantity on Hand – the available stock on hand or in all warehouses.
  • Available Stock –  quantity on hand minus on sales orders. For example you may can have 5 items in the warehouse and 4 items on a sales order, so the available stock is 1 item.
  • On Sales Order – the total of the items on sales orders

Working with inventory items

After you set your company and finish Accounting Getting Started page, you can add new inventory items on the Products/Services listing page. This form allows you to enter detailed information about the item, including the accounts to charge when you buy and sell the item, quantity on hand, and reorder point.

When you purchase and receive items, Accounts credits the Pending Goods Received Notes account and debits the Stock asset account. When you convert this Purchase order to purchase invoice it credits the Accounts Payable account for the supplier and debits the Pending Goods Received Notes account. When you sell the items, Accounts credits the Stock asset account and debits the Materials Purchased, cost of goods sold account.

See also