Top 5 Reasons to Use a Web Based Project Management Tool
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Organizations operating in various industries undertake different types of projects. Effective project management systems fitting the needs of these organizations are needed to facilitate smooth planning and workflow. As a result, project management programs are needed for communication, collaboration, management and tracking of the projects in the organizations. Ideally, project management tools allow all the individuals involved in the project to provide real-time information on the progress of the project.
On the current market, there are two types of project management systems: while some systems have to be manually installed on the users’ computers, the rest of them are web-based. Project managers in the SME subsector are drawn to the use of web-based project management tools due to a number of reasons. The top five reasons are as follows:
1. No Installation
Project management tools that are 100% web-based do not require users to install them on their computers. These systems provide hosted subscription solutions that can be set up for the users within a short time, and the users are able to start working on their projects using the systems immediately. Because of the nature of the system, system crashes and other forms of system problems become non-existent.
Web-based project management tools are relatively cheap, and they allow their users to save thousands of dollars in licensing fees. The tools can be deployed on an enterprise wide scale at the lowest possible cost. The systems are affordable, and they provide very powerful solutions that provide the potential to increase productivity. Apart from just being cost-effective, the solutions also enable the firms to save time and money because collaboration and communication are made easier among team members.
Teams engaged in collaborative work enjoy high levels of flexibility. The team members, especially the top level executives who travel a lot, can log in from anywhere to monitor and evaluate the progress on projects. In addition, the team players can work from anywhere, and they do not have to be at their desks every day. All stakeholders on the project enjoy high flexibility levels, as they can use different computer systems to access important data from anywhere including remote locations.
4. Central Storage and Scalability
All the documents used by the companies are centrally stored. The central storage of documents makes it easy for the document’s data integrity to be secured. In addition to data integrity, security mechanisms are also implemented to ensure that only authorized individuals can gain access to the data. As the needs of the organizations grow, web-based project management tools are able to support the growing needs of the organizations. These systems require simple system reconfigurations to accommodate growth. Hence no time-wasting system upgrades are required.
Web-based project management tools allow their users to customize the systems to suit their specific needs. Any company can use this feature to utilize web-based tools and improve their operations after customizing the solutions. Ultimately system users can be given the features suited for their functions.
Web-based project management tools facilitate the management of all aspects of a project. Proper control of workflow and time will almost guarantee that projects are delivered on time.