Department Goals are goals and objectives to be achieved by specific departments. Department Goals can be entered linked to company goals (strategic goals). Department Goals can be entered by Department Leaders, HR Managers, Directors and Administrators.
In order to add a department goal, go to the Goals tab in the Department Goals section and click Add New Department Goal.
Enter the following details:
Title – the Short title of the goal
Description – Short description of the goal
Validity Period – Choose the period for which the goal belongs too. You can add validity periods in Settings – HRMS Settings – Validity Periods
Start Date – The date when the goal implementation should start
End Date – The date when the goal implementation should end
Department – Choose a department for which a department goal is being added
Company Goal – If the department goal is a part of the Company Goal (strategic goal), choose the Company Goal from the Company Goal dropdown, or leave this field blank
Action Steps – Describe all action steps that need to be taken by an employee in order to achieve the goal
Measurement Unit – Indicate the measurement units of the goal (dollars, days)
Status – Indicate the current status of the goal
Score Calculation – Choose Minimize, if the intent of the goal is to minimize the figures (for example to reduce costs). Choose Maximize, if the intent of the goal is to maximize figures (for example, to increase the revenues).
Assignees – Choose employees for whom goal needs to be assigned from the list of employees checkbox.
Chosen employees will appear in an assignees table. Provide details about goals weight, target, and actual figures. Actual figures may be left blank if they are not available, and they can be edited by an employee, in Employee View.
Notes – Additional notes about the goal.
Once all details of the goal are entered, click Save & Close or Save & New.
Score and Final Calculation
Based on targets and actual, performance scores are calculated while adding goals. If actual figures are not available, the performance score will not be calculated. However, employees can write up actual figures themselves later. When actual figures are entered by an employee, system automatically calculates the performance score (final score) and it can be used while conducting performance appraisals.
The formulae for calculating the score are following:
|ACTUAL/TARGET x 100 (for KPI MAXIMIZE, the HIGHER the BETTER)|
|TARGET/ACTUAL x 100 (KPI MINIMIZE: the LOWER the BETTER)|
The formula to obtain the final score is: SCORE x WEIGHT/100.
Final scores can be used to determine bonus allocation, salary increase, and promotions.
Department Goals Action Menu
You can view the department goal summary, edit the goal, add notes to the goal, or remove the goal (administrators only) in Department Goal action menu.
To add notes to your goal, click Notes from the Action dropdown.
Enter the following details:
Subject – The subject of the note
Description – Full description of the note
Visibility – You can control the visibility of the notes. Selecting the Public option makes your note visible to public, whereas the Private option hides the content from the public completely.
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